Vendor List
Admins can create and manage vendors under the Vendor List section. Existing vendors are displayed in a list format. By clicking on the three dots (options menu) next to each vendor, admins can edit the vendor details as needed.
To add a new vendor, click on the Add New option on the screen.
To import a vendor list in bulk, click on the Import option, download the template, fill in the required details, and upload the completed file to update the vendor list.
Configuration
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Define Grant AP
Admins can create, update, and manage Grant AP (Accounts Payable) settings to control and assign expense approval authority. This defines which users or roles are authorized to approve expense claims in the system. -
Define GL Code
Under this setting, admins can manage General Ledger (GL) Codes used for accounting and financial tracking. Admins can add new GL codes, update existing ones, and map them to specific expense categories for accurate bookkeeping. -
Define Cost Center
This configuration allows admins to create and maintain Cost Centers, which help track expenses by department, team, project, or location. Admins can assign cost centers to employees or expense types to ensure proper allocation of financial data. -
Branch
Admins can define and manage branches or office locations under this setting. New branches can be added, existing details can be updated, and branches can be linked to employees, users, or transactions for better organizational mapping. -
Master
The Master section is used to create and manage various reference data sets such as tax types, payment modes, vendor types, or custom fields. This ensures standardized inputs across modules and improves consistency. -
Configurations (Expense Submission Rules)
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This setting allows admins to define system-level rules, such as limiting expense submissions to a specific date range.
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Admins can configure whether employees are allowed to submit expenses only within a certain time window and manage the validation rules accordingly.
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Reports
Vendor Report Summary
A Vendor Report provides a comprehensive overview of all financial transactions and claims submitted against a specific vendor. It helps in tracking the following:
Claim Details – Each entry includes a unique Claim Number, Invoice Number, and associated Vendor Name.
Payment Tracking – Displays the Payment Due Date and the Date Approved, enabling finance teams to manage cash flow and vendor obligations.
Amount Monitoring – Lists the Total Amount claimed per invoice, helping in budgeting and expense tracking.
Status Overview – Shows the current status of each claim (e.g., Approved, Pending), providing visibility into the processing stage.
