Employee Self-Service (ESS) Dashboard
The dashboard serves as the central hub, offering a real-time snapshot of vital employee data, including attendance records, shift schedules, leave balances, and pending tasks. This centralized view enables employees to manage their responsibilities effectively and stay informed about their work status.
Dashboard Overview: Your HR Command Center
Punch In/Out: Seamless Attendance Tracking Key Features:
The ESS portal allows employees to mark their attendance through both mobile and web platforms, ensuring flexibility and accuracy.
- Remote Punch: Mark attendance from any location, supporting remote work scenarios.
- Geo-Tagging: Capture location data during punch-in/out for verification.
- Time Logs: Maintain accurate records of working hours.
- Notifications: Receive alerts for missed punches or irregularities.
Calendar Dashboard: Visualize Your Work Schedule
Key Features:
- Shift Details: View assigned shifts with timings.
- Leave Indicators: Identify approved leaves and holidays.
- Attendance Logs: Access daily clock-in/out records.
- Export Options: Download schedules in Excel format for personal records.
Announcements: Stay Informed and Connected
The announcements feature ensures that all employees are promptly informed about important updates, fostering a transparent communication culture.
Key Features:
- Company News: Broadcast organizational updates and policy changes.
- Event Notifications: Inform about upcoming events or training sessions.
- Interactive Comments: Allow employees to engage with announcements.
- Targeted Communication: Send messages to specific departments or groups.
Quick Links: Access Essential Resources Effortlessly
Quick Links serve as bookmarks to frequently used resources, enhancing navigation and productivity.
Key Features:
- Customizable Shortcuts: Add links to internal tools, documents, or external websites.
- Organized Categories: Group links based on relevance or department.
- Easy Access: Reach essential resources with a single click.
Pending Requests: Manage Approvals with Ease
Key Features:
- Leave Requests: Submit and track leave applications.
- Attendance Corrections: Request modifications to attendance records.
- Approval Workflow: Streamlined process for managers to approve or reject requests.
- Status Updates: Real-time notifications on request statuses.
Celebrations: Recognize and Celebrate Milestones
Foster a positive work environment by acknowledging employee milestones and special occasions.
Key Features:
- Birthday Alerts: Notify teams about upcoming birthdays.
- Work Anniversaries: Celebrate employee tenure and contributions.
- Personalized Messages: Send wishes directly through the portal.
- Event Calendar: Maintain a schedule of celebratory events.
Holidays: Plan Ahead with Clarity
Stay informed about upcoming holidays, aiding in personal and professional planning.
Key Features:
- Holiday List: View national and company-specific holidays.
- Leave Planning: Coordinate leaves around holidays.
- Notifications: Receive alerts for approaching holidays.
- Customizable Calendar: Adapt the holiday list based on regional offices.
Insights: Real-Time Team Availability
The Team Insights Dashboard is a vital feature within our HRMS ESS portal, designed to provide employees with real-time visibility into their colleagues’ availability. This tool fosters transparency and enhances collaboration by allowing team members to see who is on leave, working remotely, on duty, or taking short leave.
Purpose: To inform employees about their colleagues’ current work statuses, enhancing coordination and reducing scheduling conflicts.
Key Status Indicators:
- On Leave: Employees who are officially on leave.
- Work From Home (WFH): Team members are working remotely.
- On Duty (OD): Employees engaged in off-site official tasks.
- Short Leave: Colleagues taking a brief time off during work hours.
- Full Day: Indicates an entire day of absence or remote work.
- Half Day: Denotes partial-day statuses, useful for morning or afternoon availabilities.
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Enhanced Transparency: Promotes an open culture where team members are aware of each other’s schedules.
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Improved Planning: Facilitates better planning for meetings, project timelines, and resource allocation.
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Reduced Conflicts: Minimizes scheduling conflicts by providing clear visibility into team availability.
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Empowered Employees: Employees can manage their tasks more effectively, knowing the availability of their colleagues.
Open Job Positions: Explore Internal Opportunities
Open Job Positions: Effortless Referrals and Easy Sharing
The Open Job Positions section in the ESS portal empowers employees to actively participate in the recruitment process. It provides a comprehensive list of current job openings within the organization, allowing employees to:
- Refer Candidates: Employees can recommend qualified candidates by submitting their details directly through the portal. This streamlines the referral process and ensures that potential candidates are promptly considered for suitable roles.
- Share Job Links: Each job listing comes with a unique, shareable link. Employees can easily copy and share these links with their network via email, social media, or messaging platforms, facilitating broader outreach and attracting diverse talent.
By leveraging this feature, employees contribute to building a strong team while potentially benefiting from referral incentives. It also enhances transparency and keeps the workforce informed about growth opportunities within the company.
